Floor meeting 30 January 2020 

Notes from last meeting: https://pad.constantvzw.org/p/hacktiris_191031

People present: Saartje, Iona, Kirill, Pablo, Sarah, Ben, Raffaela, aRzu. Joined later:  Elodie, Antje, An, Aernoudt, Christoph, Achiel    
Report: Jesse 
 
- Usage costs Entrakt  
Saartje recieved an overview from Entrakt with different costs. Its an overview from the whole building so we don't know what are the cost per floors, nor per month. 
There is a building meeting on Monday 3rd of January to talk about it with the coordinating people of each floor.
In any case the costs are very high (180k) and a part that is called "small materials" cost (25k) that we are not really clear what they mean by that.
Entrakt should to send us more details to avoid each floor "fighting" and to know what - this isnt contractually stipulated. 
For the small materials costs we need to remind them there are some cost like plumbers that are on Entrakt side.
Jesse: we should ask to see the details with invoice and proofs of payment.
Pablo: Manu (Fformatt) told me there are many parties who owe money to Entrakt, ut they don't seem to be enforcing it.
Ben: The contract doesn't say anything about how the division of the costs over the different floors is arranged. 
Saartje: It was said during signing that the costs that are assignable to a specific floor would be invoiced individually, but the rest would just be divided. Division per month. Electricity use can't be split up per month. 
-> Our own sanitary block cleaners haven't invoiced since May 2019.
aRzu: We should think of a checking system per floor for the rest of our rental period to see how light etc is used. Where is the counter?     
Ben: Achiel & me had a problem wiht our landlord. We learnt that one can always have a 'preliminary injunction' (kortgeding) at the Vredegerecht/Court de la paix. Otherwise there's a 3 month waiting list.     
Saartje: we've been in contract with Cultuurloket, who advised us that we can always send an 'Ingebrekestelling' - at present we haven't send any yet because we couldn't come up with clear figures yet - with the present evolutions we may have those soon.
An: We might want to find out by asking whether it's true what Pablo/Manu said.   
  

-Updates Hacktiris/Permanent
Events  

*Common space
Meeting last week initiated by Wouter & Jesse. Idea of opening up between common space & kitchen. Removing walls is not feasible because of surrounding studios, but maybe a door.     
Ideas to make common space cosier: 
-Furniture 
-Lighting 
-Plants
aRzu: There should be an awareness of shared repsponibility, just like with the kitchen: that's clearly missing. 
An: Maybe we should make sure that everyone who brings in furniture assumes responsibility    
aRzu: There was an idea for a group that takes it as a shared task/responsibilty for the Common space.  
Antje: I have a duvelke. 
People who showed interested in joining that group: aRzu, Jesse, Ben, Achiel  
 
*Raffaela: Couldn't we have bar in the downstairs hall? 
 
*Sanitary responsibles 
Jesse: 
New schedule & list 
Make sure list of tasks i's specified 
-> ask Marialena is she can make a new one, and Saartje adds necessary information.   

*Floor cleaning 
Next Friday 7th, 13h  
 -> Ben sends reminder 

*Kunst = solidair banner, postcards, posters etc
Ben: on a bank account 50 euros, there are a couple of people who promised to give cash, still awaiting. Marialena suggested to have it in more languages. 
Maybe momentum is a bit gone... Keep for now.