meeting 29/4/15 around Structural dossier writing

present: Luc, Diederik, Ingrid, Kate, Hans

TASK LIST

- excercise: what do you spend your time on and how much? 
- make a score card. 
- Diederik/ Hans/ Kate: make a more detailed planning of personal artistic plans: x months development, x months, touring, x months, creation, x months other collaborations, x months artistic direction SPIN  
- Ingrid: how much time artist were (under contract) in creation, touring (??), spin-off in 2013, 2014
- make list of artists that we want to work with. 
- make SPIN OFF formats: e.g. one big project, one middle, one small / year. > more detailed. (put it in relation to the detailed artistic planning of each of us). 
- I: build budgets. (question for artists: what is reasonable investment on spin general you want to make? what is reasonable investment you want to make for spin off 2017, 2018?)


BUDGET

K: how the office is organised: full time people, or spread the work over people via seperate tasks (e.g. Foam example)
L: you need to know how much time you need in total. The main thing is what do you need to be able to perform within SPIN, and how much time you need for this. 
D: take a look again at the Poly-list (all tasks within SPIN) and try to put time on it. 
K: example: distribution. Sometimes it can be the artist him, herself, and sometimes it is Ingrid. So, to pass around tasks, based on competences and qualities.

 - when the task is passed around, the person who does it is paid (Foam-model)
 - fragile part is artistic direction (how much to calculate for that). Now it is: 1/2 day spin artistic direction, 1/2 spin off

L: Utopian budget is a fair budget, what is realistic for yourself. 

Make a scorecard for all the different tasks, it can be altered every year or every half a year. 
example.
- spin off: 1 month a year
- distribution: 1 month a year
- individual artistic development: 1 month a year

I: it is difficult to measure the time you spend on something (because you do many things at the same time). 
L: don't go too much into detail. 
K: make it an intuitive excercise. Do I work 1 full time or 1,4 full time? How much time do I spend on a certain task, whereas another task do I never spend enough time on? 

L: You probably have enough work for two full time, but than the question is how you divide that work between people. 

D: not including the artistic budget for individual creations. 

L: that is a big difference with many other companies. 
to defend that a part of what you do is "development", and that you could include the budget (also individual artistic development of the artists)
> put a time of it (part of the excercise)

K: to become less reliant on our co-producers for SPIN-off > have a proper budget for it within SPIN
flexibilize who gets paid for realizing the SPIN OFF

Put infrastructure in the budget! Office (co-working costs) + storage



OPENNESS
- support platform at the moment is limited to the 3 current artist. 
- SPIN OFF: every 18 months to invite a group of 8 people (some of us can be part of it), to re-think (and realize?) SPIN OFF
> to have more movement and passage to re-think spin off
> SPIN OFF is sometimes to heavy for the 4 of us to carry > delegate

Do we assume the difference in ecology between SPIN OFF and SPIN support platform.?
Other concrete proposal to open support platform: every X year to invite another artist, who is invited into the whole structure of SPIN (who can bring his own production manager)
e.g. August Orts
counter argument: SPIN was founded with the idea to transcend the project based. 
pro argument: you invite somebody into your habit to relate to that, to change that, not just to come and do a production. > invite people in the real core of SPIN, expect them also to change what you do. 
e.g. invite someone who inspires you (in which time frame?)

K: There is a real need from artists around us. 
What is the knowledge exchange on the level of self-organisation (both for artist but also production manager)
That artist would (partly) need to bring your own budget. 

L: to develop another kind of attitude to producing. (take time, contextualize, self-organize...)

D: knowledge exchange: core business

L: rizomatic ways of working. things start to happen, you don't have to organize it. 

H: to make it clear to artist that you invite that it is not just about producing, but about re-thinking how you produce in relation to others...

L: have an incubator time (development time, spin off?), to tune in with SPIN. If they immediately come in to produce, with producer, they immediately go into production (and there won't be time for exchange, learning, research)

K: work with interns! Because there is knowledge exchange. Define the freelancers as a place of knowledge exchange. 

I: we need to argue an all in creation budget for SPIN OFF, to depend less on the partners. 

L: invite 2 or 3 people to work on a certain SPIN OFF. This can be the first year (or 1,5 year) and than you can say that within the same realm of thinking but it probably won't have the same shape. 


CONCRETE TWO YEAR PLAN:

theme: resilience / self-organisation, education / knowledge-exchange

double tempo:    1 formats that are short term, responsive, fresh, light

• 2 longer, more meaty research project

2017
    - Interreg expert meeting / summer camp
    - Big Interreg dossier activity
    - 2 Buda Vista
    - Toolbox development: knowledge exchange, 
    who is involved from SPIN? now it is Ingrid & Diederik
    - Research grant in the arts (??)
    - Artist / Producer exchange

    - Archiving SPIN-off history (e.g. Laagencia @ El Parqueadero, Bogota)

    Kate: touring
    D: ??
    Hans: Première film!!!

2018 
  - Das Arts project
  - 2 Buda Vista (repeat)
  - SPIN-off initiated by other artist
  - Artist / producer exchange
  - Zinneke involvement ??

  Kate: in development
  D: ??
  H: ??


To add: artistic creations, productions, touring. 

In budget: be modest about the income that comes from creations (so when they don't happen it doesn't make the budget fragile). 

L: you need to build in blank spaces. 

K: How to finance those blank spaces? 

K: co-working space. Now it is a research project. Once it runs SPIN doesn't run it.  If it runs, it would run self-sufficiently. If we want to do SPIN OFF within that space, we would have to bring money to do SPIN OFF there. 


PARTNERS

- to talk about cicles of 2 or 3 years. 
- better to have a couple of good partners than a lot of smaller ones. 
- you can duplicate certain spin off formats, but be carefull not sell out. 

TECHNICALITIES

- think about functions. What are the functions of the artists within SPIN? development, production (?).
It's tricky to claim that our main function is production. What are the ones that we want to be evaluated on? 
What are the existing categories: production, development, presentation, participation, reflection (*)
a project = reflection, production, touring, distribuition. (now if you apply for a project grant, you should include all of it). 

administration disencourages to tick the box of production, because otherwise you are evaluated next to production houses, who's core business is production (e.g. including having own technicians). 

The experts are choosen based on the functions that you claim your organisation fullfills. 


  these are the final words!!!!


  kisses!